Explore these five benefits of visual management boards. Therefore, see how they support you and your team to work smart. Furthermore, find out what happens without these visual aids…
Five benefits of Visual Management Boards
1. Self-explanatory, visual workplace
Firstly, make a process self-explanatory. Furthermore, in a visual and transparent way. In other words, let your visual management board communicate the process. Likewise, display the most relevant and up-to-date information.
Why does this matter? Because one alternative is people trying to keep relevant information in their heads. This is certainly a harder way of working, and less efficient. Another option is filing important data away. As a result, and in both these cases, relevant information is not instantly accessible. Furthermore, is it not visible to everyone either.
2. Habitually maintain correct procedures
Secondly, further benefits of Visual Management Boards relate to forming positive working habits. In other words, turning good practises into sustained habits. So, for example, setting and meeting visible daily targets. Therefore, show this visually on your board. For instance, with status indicators like, for example, RAG status dials.
Why does this matter? The alternative is that good practises are hard to sustain. This is because there are no visual prompts. Take, for example, managing housekeeping. Without setting and displaying on-going daily targets, effort towards this task is most likely sporadic. As a result, the working environment is less efficient. For example, if tools are hard to find. Likewise, if workspace is cluttered. In short, apply this principle to all procedures.
3. Drive Continuous Improvement
Meanwhile, many benefits of Visual Management Boards relate to Continuous Improvement. So, successful visual management boards facilitate self-improvement. For example, use a visual management boards to track, assess and improve processes. Furthermore, make targets visible. Likewise, show how processes are running right now. Finally, prompt action to make progress. Above all, make on-going incremental improvements. Therefore, and most importantly, drive Continuous Improvement.
Why does this matter? Firstly, without this approach organisations remain static. Therefore, they do not make progress. Secondly, progress becomes more expensive. In other words, rather than improving in small incremental steps, progress is through less regular but bigger leaps of investment.
4. Aid your team to perform at optimum
Key benefits of Visual Management Boards relate to supporting your people. Therefore, for instance, provide them with visual aids so they can perform properly. Furthermore, give them most relevant and current information to work from. To clarify, show real time updates for a process in a visual and accessible way. Therefore, remove the need for them to seek out important information. In other words, make it readily accessible at the point of the process. As a result, save time answering multiple questions. Above all, empower your team to work smart.
Why does this matter? In short, without visuals people have to try and perform without any visible aids. Furthermore, they have to make judgements without necessarily having the most current information.
5. Manage processes using real time facts
Finally, further benefits of Visual Management Boards relate to making informed decision. In other words, manage your process based on most current facts. So, for example, update visual board with latest data in real time. Furthermore, show progress using visual status indicators. Therefore, make progress relating to targets instantly visible. As a further example, add (or change) numerical data to your board. So achieve this using magnetic number sets. Finally, use dry wipe to make notes as your process occurs. Above all, arm your team with visible facts, quickly accessible in a visual way.
Why does this matter? In brief, because it is almost impossible to make best decisions without instant access to current facts. It is impossible to evaluate a process accurately without the relevant information. In addition, this is particularly the case for complex procedures.