Create 5S visual management boards to organise your workspace. Work smarter (literally). Increase performance and productivity. Above all, create your own 5S visual management board to make ordering your workplace easy for all the team.

Why our 5S Boards Work






How do 5S Visual Management Boards work?

In short, the 5S Visual Management Board is a visual way to implement and sustain the 5S process, daily.

Let’s answer more fully how 5S Visual Management Boards help. Therefore, let’s explore 5S in greater detail…

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5S board - colour coded status dry wipe status indicator
Make your board dry wipe. Likewise, add document holders
mobil whiteboard 5S board
Use your 5S board to assess your daily progress

5S Overview

5S is an assessment process for organising your workplace.

Originating from Japan, this method focuses on five Japanese words. These all start with an ‘S’ hence the “5S” title.  Furthermore, these translate as “Sort”, “Set in order”, “Shine”, “Standardise” and “Sustain”.

Above all, make your own 5S visual management board to show the 5S process in a visual way. Break it down into each of the five steps.

Most importantly, use your 5S board to assess you progress and track results.

5S: defining each S

Firstly, “Sort” refers to assessing all equipment and items in the workspace. In other words, it’s the decluttering phase. Above all, determine if anything needs to be removed, recycled or relocated. Furthermore, take action.

Use this section of your own 5S board to show how this process works in your workplace. Likewise, make it clear to all your team, at a glance.

First 5S - 5S board
Firstly, decluttering phase
Second 5S - Set in Order - 5S board
Secondly, order equipment to cause least waste of time, space and effort

Secondly, “Set in order”. That is to say, what is the most logical way of setting out and storing equipment? This requires thinking in terms of space, frequency of use and so on. Ultimately, equipment needs to be ordered in a way that causes least waste of time, space and effort. Creating your own tool shadow boards helps this part of the process.

Meanwhile, “Shine” refers to cleaning the workspace. It also extends to keeping equipment and machinery in good order. That is to say, planning, scheduling and managing regular maintenance checks. Use your 5S Visual Management Board to show this procedure in a visual way.

Third 5S - Shine - 5S board
Furthermore, clean and maintain workspace and equipment
Fourth 5S - Standardise - 5S board
Most importantly, make 5S a habit

Subsequently, “Standardise” means turning the activities of the first 3 Ss into a continuing habit. In other words, create standard operating procedures to maintain an orderly and organised workspace. Most importantly, this is where visual management works. Custom make your very 5S board in support of this. Use it to set and show your 5S standards in way that is immediately clear.

Finally, the fifth S is for “Sustain”. In other words, keep up the 5S habit. Make in into a continuing cycle. Above all, adopt it as part of your workplace culture.

Fifth 5S - Sustain - 5S board
Finally, keep the 5S habit going

5S Examples

Add document holders to your 5S board

Make instant daily 5S progress updates

Add status sliders to your 5S board

Floor markings segregate work areas

Custom 5S board

Store equipment safely

Use 5S boards for instant status updates

Add custom status dials to your board

Floor markings for safety

Floor markings for distance procedures

Works everyday of the month

Safely store machinery

Create a tool shadow board for 5S

Colour coded 5S board for status

Safe and organised workspace

Instant updates with status dials

Custom floor markings for equipment

Mark out your factory space

Workspace equipment safely stored

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floor markings
Floor markings for safety and organisation

Further Visual Management ideas for 5S

Floor markings are useful to organise your workspace. Segregate key areas, or equipment. Furthermore, use them to mark out different areas in a clear way.

Use labels and signs to show key information about equipment. For visual effect, consider colour coding.

You might want magnetic document holders or numbered magnetic stickers, so choose magnetic areas on your board. Similarly, you might want to add colour coded updates for instant visibility. These are just some examples of how our boards are further customised to meet your needs. We do this because, above all, they are made to work for you.

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Options and Accessories

Board Options

  • Printed whiteboard example Ferrero
  • Visual management board for Cobb
  • Magnetic overlay for modular visual management board
  • Handheld printed whiteboard
  • Mobile whiteboard for PFU

Show your visual display on any of the following options. Firstly, a Frameless Board. Secondly, on a Printed Whiteboard. Alternatively, on a Magnetic Overlay (to cover any magnetic whiteboard). In addition, choose a Mobile Whiteboard (double sided options on offer). Finally, on a Handheld Whiteboard. Standard and custom sizes available. Use indoors, outdoors or in wet production areas.

contact us to discuss your options

Board Accessories

  • status dials modular visual management board
  • Magnetic numbers for modular visual management board
  • Red green status sliders modular visual management board
  • Status Indicators
  • pass fail magnetic labels for visual management boards

All our board options work with our board accessories and status indicators.  Above all, these add visual functionality. Accessories include a whole range of status indicators. Likewise, many magnetic options. For example, magnetic headers and magnetic labels. Furthermore, add document holders including T-cards and ticket systems. Most importantly, we custom make board accessories to meet your needs.

Contact us to discuss accessories

Our Approach

We create visual management boards everyday. As a result we have plenty of experience. We work for organisations in food production, the power industry, national rail, pharmaceuticals, education, healthcare, packaging and distribution.

Our team works with a simple idea or sketch and creates a professionally designed layout. This is then turned into a highly functional visual management board.

We offer customised options because we want to create the perfect board for you. So, here are a few examples. We can add magnetic areas or a dry-wipe finish (for use with whiteboard pens). Furthermore, you can choose Red/Green sliders or R.A.G. (Red, Amber, Green) status dials so you can quickly and visually update your board. These are just a few examples of the ways in which our boards can be tailored to meet your needs. You may also be interested in whiteboard overlays that can be used on top of an existing magnetic board.

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Discuss your customised visual management project with us because we deliver...