Make your own custom 5S visual performance board, like the brilliant example in this case study. Use yours to achieve excellent housekeeping standards. Furthermore, make meeting those standards a sustained habit. In other words, successfully address housekeeping and maintenance on a daily basis.
Why you should make a 5S visual performance board…
Say goodbye to irregular and therefore lengthy clearing up sessions. Instead, put in place a series of on-going, achievable daily housekeeping tasks. Above all, reach and maintain best housekeeping standards. Therefore, be inspection ready on any day.
Although this on-going strategy certainly takes effort, it is worth it. Firstly, streamline the workplace and reduce every form of waste. Secondly, make your work setting an easier place in which to operate. Finally, therefore, increase efficiency and overall performance. For all these reasons, start making your 5S board.
What happens without a 5S visual performance board
The one-off tidy up, (perhaps for an important inspection or visit), works for that day. Nevertheless, it quickly unravels. So, mess, clutter and dust build up again – fast. Meanwhile, equipment becomes harder to find and maintain. As a result, performance drops because the workspace becomes harder to operate and navigate.
It’s certainly not long before a further time-consuming clear up is necessary. In brief, this is an inefficient cycle that repeats every few months.
What happens when a 5S visual performance board is in use…
Initially, it takes hard work to achieve Sort, Set and Shine. That is to say, to declutter, tidy and Sort the workspace. Likewise, to Set equipment in the optimum orderly way for ease of use and efficiency. After that, make the place Shine so it is clean and easy to maintain.
Your 5S visual performance board works to Standardise your Sort, Set and Shine processes. Therefore, show the most relevant information relating to each area. For example, show what good looks like. So, for instance, take a photo of how your workplace looks when it achieves your best housekeeping standard. After that, add that photo to your board for on-going visual reference. Likewise, describe how to achieve your standards.
Most importantly, make your processes visible and accessible to all. In this way, tackle housekeeping as a team. In short, seamlessly work together to achieve results because everyone has access to the same clear cues.
How the 5S visual performance board creates a habit
Set daily targets to meet housekeeping tasks. Therefore, Sustain the housekeeping habit regularly. Mark the status of housekeeping targets in a visual way. Therefore, use status indicators for instant visual reference. In other words, Red means “take further action”. Meanwhile Amber shows a process is “in progress”. Finally, Green indicates the task is complete. If you have shift changes, then one team can pick up from the next and instantly see the status of tasks.
Similarly, assess processes daily. In other words, mark on your board whether tasks meet standards. Likewise, show when they exceed standards. Celebrate these wins! In addition, clearly show when standards have not been met, and require improvement. Above all, take the action and achieve the standard.
Teamwork, ownership and responsibility
Use your 5S visual performance board to assign responsibilities and relate them to tasks. Similarly, encourage team members to take ownership of a given area. Therefore, ask colleagues to carry out regular audits on given working spaces.
In addition, establish daily checklists with achievable tasks. Likewise, make a maintenance plan for equipment. Similarly, set a cleaning rota for machinery. After that, add these to your board. Firstly, for example, using document holders. On the other hand, write information directly on to you 5S visual performance board. In short, lists, plans and rotas are easy to change and update.
Display results on your 5S visual performance board as often as you need. Therefore, show how the team in performing now. To clarify, make real-time updates as you make progress. In addition, use your 5S visual performance board as a platform to collaborate as a team. Consequently, share ideas and make suggestions on your board.
Most importantly, set realistic daily standards and maintain them together, daily. Wave ‘goodbye’ to the onerous one-off tidy up once and for all! Move forward and work together as a team, breaking the tasks down to achievable daily actions. Above all, improve and maintain your working environment for optimum performance. Therefore, work smarter – literally!