Visual management centres provide a factual, visual area to meet and collaborate. Find out how to make very best use of them…
In short, here – in 5 steps – is how to use visual management centres:
- Prepare and plan. Make sure visual information is updated ahead of a meeting; likewise, colleagues arrive ready.
- Champion succinct standing meetings with awareness of the opportunity cost of collective wasted minutes.
- Promote positive conduct with emphasis on growth mindset and mutual respect.
- Draw on the facts that are visual within the centre to maintain focus and understanding, based on salient fact-based points.
- Continuously drive improvement by defining actions and assigning responsibility. Make these visual and easy to review next time.
Please find below, further expansion relating to these 5 steps for how to use visual management centres..
1. Preparation is key
Prior to use, ensure your visual management centre – sometimes called a visual management hub or performance obeya – is up to date. Consequently, meetings can instantly flow when attendees arrive. This is further helped if colleagues are punctual. Likewise, arriving prepared and ready to jump in…
Above all, these actions avoid collective time wasting, which quickly adds up per person… Consider the opportunity cost of that time – if 20 attendees arrive 3 minutes late that tallies to a wasted hour.
2. Stand up for visual management centres
The visual management centre hosts standing meetings. As a result, this is an area for standing attention and focus.
Above all, this postural approach conveys further expectations too. For examples, meetings are quick, effective and to the point. In other words, they are lean. As a result, therefore, food, drink and unmuted phones are not welcome. A continuing theme from point 1 above: time is well spent and every minute matters.
Further benefits are that meetings are succinct. As a result, they are shorter. Consequently, attendees are more likely to remain throughout. Therefore, no one misses potentially important finishing communications.
3. Positive space for positive conduct
The visual management centre is a positive space. In other words, it positively drives performance at every level. Furthermore, therefore, it is imperative to reflect this in terms of conduct too.
In other words, meetings and collaborations should be a positive team experience. So, for instance, with emphasis on growth mindset, mutual respect and building team spirit. In addition, it is somewhere for listening and sharing. As a result, colleagues feel able to make a positive contribution.
4. Visual management centres provide fact-based focus, at a glance
Having a meeting surrounded by visual facts, data and information offers huge benefits.
Firstly, it ensures an accessible frame of visual reference for key information. In other words, attendees can see latest information directly.
Secondly, this visual frame contains the content of the meeting. That is to say, it is quickly clear if discussions start to flow beyond the purview of the meeting at hand. Break out discussions between colleagues may be useful but at another time… As a result, maintain focus now.
Thirdly, it facilitates meetings based on up-to-date facts and salient points. While opinions are valid, drawing on facts maintains shared focus and understanding.
5. Define actions and drive Continuous Improvement
Quickly and easily update issues, concerns, daily management targets and KPIs. In other words, use the visuals within your visual management centre. Make status, progress and actions instantly relatable with visual status indicators. In addition, assign responsibility and points to follow up next time.
A visual management centre is a dedicated place for performance and collaboration
Update your centre visually so colleagues can see if a process is on track, at a glance
Reflect your own processes and priorities
Be instantly clear and visual
Use your centre to give structure to succinct meetings
Continuously drive performance.
Define actions and assign responsibility
Further examples
KPI Board with document holders
Updatable KPI magnetic headings
Sales & KPI Tracker
Include status sliders to track KPIs
Track your global KPIs
Choose which KPI metrics to track
Colour coded KPI board
Coloured coded KPI Board
KPI Board with magnetic headings
KPI board with document holders
Warehouse status KPI Board
Polish KPI board
Colour coded KPI Board
Production KPI with document holders
KPIs for distribution
Production KPIs with status indicators
OPEX board
KPI tracker with green tick status
Operations KPI with document holders
Logistics KPI board
Engineering department KPI board
Use for your department meetings
Track your logistics KPIs
Add document holders to your KPI board
Show your objectives and results
Use custom made status indicators
Double sided magnetic status labels
Magnetic overlay for your KPI board
Make your KPI board multilingual
Food production KPI board
Multilingual KPI board
Dry wipe status circles
Custom quality control materials board
Customised KPI board
Show progress with status dials
Magnetic indicator titles
Production KPI board
KPI board with magnetic title
Dry wipe board
Our Approach
We create visual management boards everyday. As a result we have plenty of experience. We work for organisations in food production, the power industry, national rail, pharmaceuticals, education, healthcare, packaging and distribution.
Our team works with a simple idea or sketch and creates a professionally designed layout. This is then turned into a highly functional visual management board.
We offer customised options because we want to create the perfect board for you. So, here are a few examples. We can add magnetic areas or a dry-wipe finish (for use with whiteboard pens). Furthermore, you can choose Red/Green sliders or R.A.G. (Red, Amber, Green) status dials so you can quickly and visually update your board. These are just a few examples of the ways in which our boards can be tailored to meet your needs. You may also be interested in whiteboard overlays that can be used on top of an existing magnetic board.
